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Email

Main Goal

I want to:

optimise the time I spend reviewing and responding to emails

So that I can:

spend more time on other more complex tasks

I want to

have an email automatically sent when users complete a Expression of interest form on my website

 

so that I can

I want to

have an entry added to an excel spreadsheet automatically when users complete a Expression of interest form on my website

 

so that I can

I want to

draft an email to ask my busy manager for feedback in my Automated software testing

 

so that I can

I want to

review the last two days of emails and identify the three most important one

 

so that I can

Examples

Here are the tools that we are using in this topic.

Zapier

Zapier is an online tool that connects different apps and automates tasks between them. It helps you save time by automatically moving information from one app to another, so you don't have to do it manually.

Gmail - Gemini

Gmail Gemini is an AI-powered feature that enhances the email experience by offering smart suggestions and predictive text to streamline communication. It helps users compose emails more efficiently by providing contextually relevant responses, improving productivity and ensuring clear, concise messaging.

Outlook - Copilot

Microsoft Copilot is an AI assistant that helps you use Microsoft 365 apps more effectively. It can suggest text, automate tasks, and provide insights, making your work easier and more efficient.

Using Copilot to create email responses

Activate Copilot by either using the icon on the menu bar or by using the ‘/’ short cut.

Add your prompt for the email text and click ‘Generate’

This will generate a sample email.  You can choose to ‘keep it’, ‘discard it’, ‘regenerate it’ or click on the settings for additional prompt options.  

I want to draft an email to ask my busy manager for feedback in my Automated software testing
so that I can get personalised feedback and continiously improve my work.  The email should be Friendly and professional.  No more than 200 words.  Ask how his sons soccer game when in the weekend with all the rain we had.  

I hope this email finds you well. I am writing to request personalized feedback on my work in Automated Software Testing. As I am continuously striving to improve, your insights would be greatly appreciated. By the way, how did your son’s soccer game go over the weekend with all the rain we had? Thank you for taking the time to read my email and I look forward to hearing back from you.

Subject: Request for Feedback on Automated Software Testing

Hi [Manager’s Name],

I hope this email finds you well. I wanted to touch base regarding my work on automated software testing. I am keen to continuously improve and would greatly appreciate your personalized feedback on my recent tasks and performance. Your insights would be invaluable in helping me refine my approach and ensure I’m aligned with our team’s objectives.

On a lighter note, how did your son’s soccer game go over the weekend? I hope the rain didn’t dampen the spirits too much!

Thank you for your time and support.

Best regards,
[Your Name]

Using Gemini and Gmail to prioritise your work

@Gmail review and summarise all emails from Merridy received in the past three days into bullet points.

Using Zapier to automate web process

Workshop Development - Reply email with ChatGPT
Workshop Development - Update the information in Google sheet spreadsheet

✔ Things to remember

Our opinions about the different product.

Additional Resources

Gmail AI Assistant

Copilot in Teams Chat

If your organisation has Copilot enabled you can utilise that functionality from your teams chat.  This enables you to ask questions, summarise and assign actions easily.  

Copilot in Teams setting Transcribe

If your organisation has Copilot enabled you can utilise that functionality  in your teams calls.  You need to turn on the Transcribe when you create the meeting invite. Attendees will be advised that transcript is on and they need to acknowledge that they are ok with this.  If they decline, then their mic and camera will be disabled for the meeting.  They will be able to attend, but only as observers.